Original Date: 05/20/2002
Revision Date: 01/18/2007
Best Practice : Long-Range Maintenance Plans
With the use of new information technology, the Maintenance and Logistics Command-Pacific engineered a method to provide for long range planning of needed preventive maintenance activities.
As directed by several Coast Guard Engineering Manuals and an Internal Division Procedure, the Maintenance and Logistics Command-Pacific (MLCPAC) developed a process to produce Long Range Maintenance Plans (LRMPs) for every cutter within the Pacific Area. The LRMPs are specifically tailored for each cutter and are intended to forecast drydock and dockside availabilities; all major/special maintenance requirements; cyclic inspection/maintenance of major equipment/machinery; engineering changes; and other required maintenance activities.
The LRMP process begins with an MLCPAC Naval Engineering Support Unit (NESU) Port Engineer (PE) scheduling a cutter visit. The PE meets with key cutter personnel and reviews various data sources or inputs. In formulating the LRMP, the NESU PE uses such input data sources as respective Cutter Class Maintenance Plans (CCMPs), Cutter Specific Maintenance Plans, Casualty Reports (CASREPs), Engineering Changes, Condition Based Maintenance (CBM) discrepancies, equipment operational hours, and other technical data. These data sources are then processed in accordance with derived algorithms and policies to provide appropriate maintenance plans and execution policies along with budget forecasts, which are captured in both the LRMP and the cutter’s Naval Engineering Project Listing (NEPL). The resulting LRMP is reviewed and approved by the NESU Commanding Officer, then distributed to the cutter and various operational and supporting staffs, and placed on the Coast Guard Intranet website for use by the appropriate technical community.
The NESU uses two managing tools to assist in execution of the LRMP: (1) the LRMP Tracker, an MS Excel spreadsheet, which is maintained by the NESU and provides a means to track all planned maintenance actions, and (2) the LRMP Review Checklist, an internal list used by the NESU PE to ensure that comprehensive and consistent reviews are conducted. Each cutter’s LRMP is updated annually for each cutter to meet MLCPAC’s requirements of preparation 52 weeks prior to the availability start date and two weeks following the availability end date.
MLCPAC plans to further expand the usefulness of the LRMP by aligning it with other web-based tools and reports and transitioning it to an MS Access database-driven report.
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