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Original Date: 05/20/2002
Revision Date: 01/18/2007
Best Practice : Quick Chit Process
The Maintenance and Logistics Command-Pacific’s Quick Chit Process is an innovative procedure to quickly cut through red tape and accomplish low-cost contract changes.
The Maintenance and Logistics Command-Pacific (MLCPAC) developed an innovative procedure, the Quick Chit Process, to quickly modify existing contracts. The Quick Chit Process provides a means to make a small dollar value (less than $2,500) change to an existing contract by on-the-spot written agreements. The agreements are later incorporated into the contract file. Quick Chits are done under authority delegated to the field officer (Port Engineer [PE]) who then negotiates the expected results with the contractor.
The Quick Chit Process takes into account the dynamic nature of ship repair and the high volume of changes. By using a controlled but expedited action, delays and disruptions are avoided, and senior, knowledgeable government authorizing officers are involved. The Quick Chit Process saves money and reduces resource utilization for the Coast Guard and its contractors, and is an improvement in time on the standard contract change process. Payments are still processed by invoice and paid through the U.S. Coast Guard Finance Office in Virginia.
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