Original Date: 12/06/2004
Revision Date: 01/18/2007
Best Practice : Property Book
The U.S. Army Aviation & Missile Command Integrated Materiel Management Center’s Property Book was developed to assist in tracking accountable and non-accountable Property Book Items. It is an outstanding, flexible, precise property tracking tool, which increases accountability and reduces property loss.
In 2001, the U.S. Army Aviation & Missile Command (AMCOM) Integrated Materiel Management Center (IMMC) developed the Property Book, or Web-Based Inventory Control System, to assist in tracking accountable and non- accountable Property Book Items. The Property Book evolved from an Oracle client-server system on a PC to a web-enabled version that accesses a master Property Book Database. The program is highly accurate because of its automatic posting of transactions to a centralized database server.
Hand Receipt Holders are accountable for all property. They are assigned to track and quickly view property from any location; tell if the property belongs in that location; and know who has custody of the item by entering the property’s bar code or serial number into a query form in the Property Book application. The Property Book application is located on the WebDesk web portal. When used in conjunction with the Master Office Reference (MOR) Application (which tracks a user’s contact information), the Property Book application’s user information is linked. Therefore, when users move to another location and take the property with them, the Property Book Database keeps track of those changes, making the Hand Receipt Holder’s job easier and more efficient.
The Property Book has additional web forms for property passes, property correction, transfer records, subholder equipment, and equipment found on base. The application enables the Hand Receipt Holder to classify property as excess (i.e., no longer needed) and contains fields such as the cost of an item, cost dates, estimated price, and quantity. To illustrate the usefulness of this application, a query of a printer’s model number in which ink cartridges are no longer available was entered into the Property Book application. The query resulted in 479 of these printers and their locations in the IMMC. Knowing the number and locations of printers needing replacement because of obsolete parts is useful information to facilities management. Hand Receipt Holders are encouraged to use the Property Book to effectively manage their items. Property transfers are immediately reflected in the database, and any discrepancies can be easily corrected.
For more information see the
Point of Contact for this survey.