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Original Date: 08/10/1998
Revision Date: 01/18/2007
Information : Training Execution and Personnel System
(equipment: Training Execution and Personnel System software)
Naval Air Warfare Center (NAWC), Lakehurst’s Logistics Department developed and implemented the Training Execution and Personnel System (TEAPS), which can be used to store, retrieve, and manipulate employee training data. Prior to this system, all training course listings, individual training plans, individual development plans (IDPs), off-site course listings, and personnel training histories required manual paperwork.
The TEAPS is an automated system that contains three major databases, which are integrated and used to create IDPs, career training paths, employee training history records, and 40-hour Completion Status Reports. Developed through a cooperative effort between government and industry, the TEAPS operates in Microsoft Access, and is Windows compatible. This user-friendly system requires little or no training, and can be easily modified.
Similar to other Windows-based software, the TEAPS user interface features recognizable check boxes, text boxes, tool bar, and drop down lists. The system has three levels of accessibility: administrative, superuser, and user. Administrative has access to all capabilities, including adding or deleting user accounts, editing data on all personnel, and running all reports without restrictions. Superusers can only enter/edit data on individuals and generate reports which pertain to their own code or department. Users can only enter/edit data and pull IDP reports for their own accounts. The system allows all users to display and review course offerings, and electronically submit forms for approval and scheduling.
The TEAPS provides NAWC, Lakehurst with valuable capabilities and benefits. Employees can select courses from internal course catalogs, electronically import them, and automatically generate IDPs. Numerous ad hoc reports can be created such as the 40-hour Completion Status Report which identifies the completed cumulative course hours, lists employee training history, and prioritizes the required coursework cited on IDPs. Another benefit involves employee morale. Prior to the TEAPS, only 20% of the courses requested by employees were approved. This percentage has increased to 85% for employee approved courses. Although the Logistics Department spent $10,000 to develop the TEAPS in-house, the department estimates that $30,000 is saved annually a 75% cost reduction from the previous system.
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