Original Date: 07/10/2000
Revision Date: 01/18/2007
Best Practice : Product Data Reporting and Evaluation Program
The Naval Sea Logistics Center, Detachment Portsmouth developed the Product Data Reporting and Evaluation Program as an automated information system designed to track quality and delivery performance on material and services procured by the U.S. Navy. Subsets of this program include the Contractor Evaluation System; the Red/Yellow/Green Program; and the Level I/SubSafe Verification Program.
In the past, each Navy Systems Command maintained its own independent database on contract performance data. This approach created redundancy and hindered the ability to share information. The Naval Sea Logistics Center (NSLC), Detachment Portsmouth developed the Product Data Reporting and Evaluation Program (PDREP). This program is an automated information system designed to track quality and delivery performance on material and services procured by the U.S. Navy. Subsets of this program include the Contractor Evaluation System (CES); the Red/Yellow/Green (RYG) Program; and the Level I/SubSafe (L1/SS) Verification Program.
The PDREP is a centralized Navy system used to collect contractor quality, delivery, and performance data from the Navy, Marine Corps, Defense Logistics Agency, Defense Contracts Management Agency, and Prime Navy Contractor sources. Data is entered on-line from numerous sources, such as Product Quality Deficiency Reports (PQDRs), Material Inspection Records, Defense Logistics Agency Test Data, Corrective Action Requests, Contract Delivery Data, Surveys of Contractor Facilities, First Article Test and Production Lot Testing, Prime Contractor Data, Government and Industry Data Exchange Program Alerts, and Fraud/Malpractice Information. Users can access the PDREP via Newnet, the Internet, or a modem. This program provides users with a wider perspective of a contractor’s performance because information is gathered from many agencies rather than just one activity or Systems Command. The application offers a wide selection of standard, management, and graphical reports. In addition, a powerful Ad-Hoc feature allows users to customize their own reports. The goal of the PDREP is to improve component quality and system readiness through the review of contractor past performance data, and to apply that data in the source selection process. The application is also used by the Naval Criminal Investigative Service to investigate product substitution fraud.
Since being implemented, the PDREP has produced many cost savings by improving contract performance (e.g., reducing defects, improving on-time delivery) and eliminating the need for other activities to maintain similar databases. For the Navy, its material defect rate has improved from 12% to 6% when using the PDREP’s RYG application. For the U.S. Marine Corps and the Defense Contracts Management Agency, a cost avoidance has been achieved by switching to the PDREP rather than repairing/upgrading their data collection systems. Data from these systems was recovered and entered into the PDREP database. In 1999, NSLC, Detachment Portsmouth noted a 12% increase in database users. Currently, an Air Force Memorandum of Agreement is in process to deliver Air Force PQDR and delivery data, and return RYG ratings. A PDREP report is also prepared annually to provide feedback on product and supplier performance trends. Additional information on the PDREP can be found in the NAVSO P- 3683A manual at http://www.nslcptsmh.navsea.navy.mil/pdrep.htm.
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