Original Date: 07/10/2000
Revision Date: 01/18/2007
Best Practice : Pre-Award Survey System
The Naval Sea Logistics Center, Detachment Portsmouth developed the Pre-Award Survey System as an automated process used to obtain pre-award survey information on all contractors surveyed by the Defense Contracts Management Agency. The system improved the method for collecting the information from the Services, as well as increased the efficiencies for logging into the Product Data Reporting and Evaluation Program database.
In the past, field activities would submit incomplete or unreliable pre-award survey information to the Product Data Reporting and Evaluation Program (PDREP). This situation made it difficult for the Naval Sea Logistics Center (NSLC), Detachment Portsmouth to maintain a useful database for its customers. As a result, the PDREP customers began conducting their own pre-surveys, often duplicating ones done by another naval activity. NSLC, Detachment Portsmouth resolved the situation by developing the Pre-Award Survey System (PASS).
The PASS is an automated process used to obtain pre-award survey information on all contractors surveyed by the Defense Contracts Management Agency. NSLC, Detachment Portsmouth also improved the method for collecting the information from the Services as well as increased the efficiencies for logging into the PDREP database. Information is submitted by the Defense Contracts Management Agency to NSLC, Detachment Portsmouth through weekly electronic transfers, and made available to the PDREP customers for use in vendor evaluations. Pre-award surveys are now geared toward vendors that have never worked with the government, so that their ability to perform a proposed contract can be determined. Technical, production, quality, and financial data are collected by the Defense Contracts Management Agency and forwarded to the awarding Navy Field Activity for its own use. Copies of this information are forwarded to the Defense Contracts Management Agency and entered into the PDREP database for others to use.
The PASS enables NSLC, Detachment Portsmouth to maintain an accurate PDREP database, and eliminates the need for field activities to provide pre-award survey information. Since implementing this streamlined system, entries have increased from one pre-award survey report per hour to approximately 30 to 40 reports per hour. Additionally, pre-award survey information captured by the PDREP has increased from 104 surveys in 1997 to 1,588 surveys in 1999. More contractor history is now available for developing the Red/Yellow/Green (RYG) reports and contractor profiles.
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