Original Date: 11/03/1996
Revision Date: 01/18/2007
Information : Electronic Signature and Record Management System
As a project in the Work for Others Program, Data Systems Research and Development (DSRD) has developed a system to manage electronic records and an electronic signature capability. The electronic signature technology applies nationally accepted encryption standards using a manipulation detection code or checksum. This assures that the electronic signature cannot be forged, is authentic, is not alterable, and is not reusable. The electronic signature facility in the system provides for three levels of authentication which emulate the process of an individual signing a document, provides notary capability, and addresses the problem of alterable documents. Other features of the system include creating, managing, and querying electronic documents; creating and editing forms; creating document routings; auditing and managing versions of documents; monitoring and managing long-term document storage and disposition requirements; and safeguards against document falsification. System development methods provide for rapid development and incorporation of changes and updates. The software is public domain and fully transportable.
Based on the successful completion of the pilot development program, numerous benefits were identified. These include increased speed of information flow by centrally storing documents and automating work flow and tracking, faster access to documents, reduced data storage requirements, guaranteed integrity of data, and improved availability of information. Initial development costs were relatively low and new applications can be added quickly and cost effectively. Proposed enhancements to the system such as spreadsheet capabilities within documents, drawing and diagramming, and an imaging system, will extend the system to become a complete integration tool for resource management.
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