Original Date: 04/07/1997
Revision Date: 04/14/2003

Rock Island Arsenal (RIA) developed a Tool and Maintenance Management System (TAMMS) that streamlined and improved the acquisition process of procuring shop floor items. This system drastically reduced inventories and expedited the procurement process.

A graphical, user-friendly interface was developed enabling an employee to search for current inventories by specifying the required item and by entering key words that describe the desired item. If the item is not in stock, the employee can request an item via the system and specify quantities. The supervisor has gained many benefits from this system, which include purchase approval and access to information for use in determining items that are potential excess items. When the Potential Excess Report shows that inventories of a certain item have been high for a long period of time, the supervisor can specify the item and quantity to be excessed. Certain performance indicators, listed in report form, are benefits of this system. The performance indicators include Document Register Report, Document Register Budget, Potential Excess Report, Suggested Stockage Codes, Suggested Reorder List, and Zero On-hand Flasher Report.

RIA’s TAMMS system improved the planning process of procurement, increased visibility of the ordering mechanisms, and united the cataloging system to the inventory system. The tracking and monitoring of items have become automated reducing the time lost in hunting for items, and dramatically reducing the required paperwork.

For more information see the Point of Contact for this survey.