Original Date: 07/20/1998
Revision Date: 01/18/2007
Best Practice : Depot Integrated Budget System
The Depot Integrated Budget System (DIBS) is an automated system that manages and tracks all budget and cost data for the Depot. It is a FoxPro program developed in-house at SIAD. With DIBS, all budgets are submitted in the same format. The information is arranged in user-friendly formats and the system provides individualized reports and queries. It is accessible to all areas of the Depot and can be used to develop trend analysis and projections. The information is accurate and current, and is automatically retrieved in proper format into the Standard Depot System for transmission outside the Depot to higher level commands.
DIBS has been in use at SIAD since 1997. Prior to that time, no standard method of collection for budget and cost data existed between the directorates at the Depot. Planned and actual budget data was kept in individual spreadsheets and not shared among users. No communication vehicle existed to disseminate budget guidance and expense goals to the Directors which hampered the decision processes that were based on budget data and made it difficult to research costs and expenses. Management recognized the need to standardize budget development, provide all management levels with a method to easily manage expenses, streamline research, develop better decision making capability based on accurate and timely data, and develop quicker response time to higher level commands.
DIBS enabled the production of more current and accurate budgets, and is more responsive to user requirements than the previous system. The amount of time expended in developing budget data has been significantly reduced. Critical information is now shared and rapidly communicated across the Depot resulting in better informed decisions. The reduction of paperwork has greatly improved morale as well.
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