Original Date: 08/08/1994
Revision Date: 01/18/2007
Information : Automation of Management Systems
Since 1990, the Stafford County Public Schools have used a systematic approach to automate its administrative and support functions. Additionally, the schools are constantly acquiring new computer networks to provide students with a high quality computer education. The school system's computer capabilities now equal or exceed those of most other K-12 education systems. Before 1985, the Stafford County Schools had no automated data processing equipment, at which time the county began using MS DOS machines for administrative jobs. There are currently more than 136 administrative users, and in 1990, an IBM AS/400 and all schools in the county system were brought on line.
The school system has used many approaches to control the cost of its system while ensuring that the system provides the necessary functionality. A few examples of these approaches are:
All network users must share one database which eliminates duplicate data entry and accuracy problems associated with multiple databases. Before purchasing any software or programming a module in house, an analysis is conducted to determine the most cost effective approach.
In order to implement automation in areas where resistance is expected, a willing pilot site is selected and the new system is proven there first and then rolled out to the other sites.
Weekly reports are used that give each staff member a chance to show accomplishments, problems, and goals for the next week. This simple approach keeps communication lines open.
Staff members are cross trained in multiple areas.
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