Original Date: 08/08/1994
Revision Date: 01/18/2007

The Stafford County Public Schools' Central Garage has a computerized inventory control system to allow it to control inventory, bill customers for parts and labor hours, and record a history of each vehicle maintained.

The Central Garage maintains over 450 vehicles including school buses, trucks, and passenger cars for the county and public schools. When a vehicle is brought to the garage, the identification number, current mileage, date of service, description of mechanical problem, service performed, parts used, and amount of labor required are entered from work orders into a computer. The billable hours and parts used allow the garage to bill the customer for vehicles serviced, and also helps the garage's supervisor account for the mechanics' time. The parts used for a given time are tracked so inventory levels and usage for that time period are known, allowing the parts manager to know when and how many parts to order.

The user can track each vehicle's service record to determine a systematic preventive maintenance schedule using mileage, date performed, and identification number information.

The system allows for inventory control, assists in preventive maintenance scheduling, and billing labor hours and parts to customers. It also indirectly gives the supervisor better control of operations and information to plan for future growth.

For more information see the Point of Contact for this survey.