Original Date: 09/15/1997
Revision Date: 01/18/2007
Information : Direct Sale Authority of Recyclable Material
Tooele Army Depot’s (TEAD’s) recycling program consisted of recycling through the Defense Reutilization and Marketing Services (DRMS). This process proved to be paper intensive and time consuming. Long-term storage of recyclable products was necessary due to the DRMS process. Once the material was sold, the contractor’s payment was to DRMS at Hill Air Force Base, Utah or Battle Creek, Michigan. DRMS would then notify Defense Finance and Accounting Service (DFAS) in Columbus, Ohio. DFAS in Columbus would prepare a check or Standard Form 1080 billing to TEAD or DFAS in Rock Island, Illinois. If the monies were sent to DFAS in Rock Island, DFAS in Rock Island would issue a check to the Installation’s Community and Family Activities. The DRMS sale process averaged nine to twelve months and proved challenging to track. Monies within the DRMS process had the potential to become misplaced or lost. A Defense Logistics Agency (DLA) letter, dated September 20, 1996, with the subject Implementation of Changes to the Recycle, Recover, and Reuse Program and DRMS Scrap Program, authorized the direct sales of scrap/recyclable materials at installations.
Typical direct sales at TEAD consist of railroad ties, scrap wood, paper, cardboard, and other miscellaneous items. The sales vary from individuals to contractors. A number is assigned to each sale which is logged into a user- friendly Lotus 1-2-3 spreadsheet database. Files with corresponding numbers are kept for every sale. From February 20, 1997 to August 28, 1997, 80 sales totaling $118,825 have been recorded. Under the direct sale authority, receipt of monies is immediate or within 30 days. The monies received become part of the Installation’s community and family activities fund.
Long-term storage, labor intensive tracking throughout various agencies, and loss of monies due to misplacement were eliminated. The direct sale authority at TEAD decreased the sale processing time from months to days.
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