9. REVIEW PROCEDURES
Review of ACAT ID and IAM Programs. The USD(AT&L) shall designate
programs as ACAT ID or ACAT IAM (see Enclosure
3) when the program has special interest based on one or more of the
following factors: technological complexity; Congressional interest; a large
commitment of resources; the program is critical to achievement of a
capability or set of capabilities; or the program is a joint program.
Exhibiting one or more of these characteristics, however, shall not
automatically lead to an ACAT ID or IAM designation.
Defense Acquisition Board (DAB) Review. The DAB shall advise the
USD(AT&L) on critical acquisition decisions. The USD(AT&L) shall chair
the DAB. An ADM shall document the decision(s) resulting from the review.
Information Technology (IT) Acquisition Board (ITAB) Review. The ITAB
shall advise the USD(AT&L) or his or her designee on critical IT
acquisition decisions, excluding defense business systems. These reviews shall
facilitate the accomplishment of the DoD CIO’s acquisition-related
responsibilities for IT, including NSS, in accordance with subtitle III of
title 40 of U.S.C. (Reference (v)) and
section 2223 of Reference (k). An ADM
shall document the decision(s) resulting from the review.
Configuration Steering Boards (CSB). The Acquisition Executive of
each DoD Component shall establish and chair a CSB with broad executive
membership including senior representatives from the Office of the
USD(AT&L) and the Joint Staff. Additional executive members shall include
representatives from the office of the chief of staff of the Armed Force
concerned, other Armed Forces representatives where appropriate, the military
deputy to the CAE and the Program Executive Officer (PEO) (section 814 of P.L.
110-417, Reference (w)).
(1) The CSB shall meet at least
annually to review all requirements changes and any significant technical
configuration changes for ACAT I and IA programs in development that have
the potential to result in cost and schedule impacts to the program. Such
changes will generally be rejected, deferring them to future blocks or
increments. Changes shall not be approved unless funds are identified and
schedule impacts mitigated.
(2) The PM, in consultation with the
PEO, shall, on a roughly annual basis, identify and propose a set of
descoping options, with supporting rationale addressing operational
implications, to the CSB that reduce program cost or moderate requirements.
The CSB shall recommend to the MDA (if an ACAT ID or IAM program) which of
these options should be implemented. Final decisions on descoping option
implementation shall be coordinated with the Joint Staff and military
department requirements officials.
Overarching Integrated Product Team (OIPT). An OIPT shall review
program planning, facilitate program communications and issue resolution, and
support the MDA for ACAT ID and IAM programs. The Investment Review Board
(IRB) shall perform this function for MAIS business systems.
Program Support Reviews (PSRs). PSRs are a means to inform an MDA and
Program Office of the status of technical planning and management processes by
identifying cost, schedule, and performance risk and recommendations to
mitigate those risks. PSRs shall be conducted by cross-functional and
cross-organizational teams appropriate to the program and situation. PSRs for
ACAT ID and IAM programs shall be planned by the Director, Systems and
Software Engineering (SSE) to support OIPT program reviews, at other times as
directed by the USD(AT&L), and in response to requests from PMs.
Independent Management Reviews (“Peer Reviews”). Peer Reviews shall be
conducted on all Supplies and Services contracts. The reviews shall be
advisory in nature and conducted in a manner which preserves the authority,
judgment, and discretion of the contracting officer and senior officials of
the acquiring organization. Pre-Award reviews shall be conducted on Supplies
and Services contracts; Post-Award reviews shall be conducted on Services
contracts. The Director, Defense Procurement, Acquisition Policy, and
Strategic Sourcing (DPAP), in the Office of the USD(AT&L), shall conduct
Peer Reviews for contracts with an estimated value of $1 billion or more
(including options). DoD Components shall establish procedures for contracts
valued at less than $1 billion. Section 6 of Enclosure 9 of this issuance describes the
procedures for Peer Reviews of Services; the Pre-Award procedures in paragraph 6.a. of Enclosure 9 shall also apply to Peer Reviews