4. ACQUISITION OF SERVICES PLANNING. Consistent with the size
and complexity of the program, Senior Officials or their designees shall
consider the following (section 2330 of Reference (k)):
Requirements Development and Management:
(1) The source of the requirement, the
outcomes to be achieved and, if performance-based (see Federal Acquisition
Regulation (FAR) Subpart 37.6 (Reference
(bg))), what metrics will be used to measure the outcomes.
(2) How the requirement was previously
(3) The nature and extent of market
(4) Whether it complies, if a
consolidated requirement, with Defense Federal Acquisition Regulation
Supplement (DFARS) 207.170 (Reference
(5) For bundled requirements, determine
if a benefit analysis was done as prescribed in the DoD Benefit Analysis
(1) The adequacy of the acquisition
approach including appropriate milestones.
(2) The cost/price estimate for the
total planned acquisition.
(3) How the acquisition will be funded
and the availability of funding.
(4) The technical, business,
management, and other significant considerations, including the requirement
for competition. For task and delivery order contracts, the enhanced
competition requirements stated in sections 2304a and 2304c of Reference (k).
(5) Opportunities for strategic
(6) The period of performance for the
base year and all option years.
(7) Demonstrated implementation of
performance-based acquisition methods or rationale for not using those
(8) Opportunities to implement
socio-economic business concerns.
(9) Source selection process
(10) Any required waivers or
(11) If other than full and open
competition, why full and open competition procedures will not apply, citing
the appropriate statutory authority. Actions taken to improve the
competitive environment for the current requirement, and plans to improve
competition for foreseeable follow-on acquisitions, shall be addressed.
(12) If the acquisition strategy calls
for a multi-year service contract (as distinguished from contracts that span
multiple years–see FAR Subpart 17.1 (Reference (bj)) and DFARS Subpart 217.171
(Reference (bk))), the strategy shall
address compliance with section 2306c of Reference (k) and OMB Circular A-11 (Reference (c)). OMB Circular A-11 requires
that multiyear service contracts be scored as operating leases.
Therefore, the Acquisition Strategy shall address the budget scorekeeping
that will result from use of the proposed contracting strategy.
(13) Before acquisition planning for
contractor services, the head of the agency acting through manpower
officials shall conduct an analysis using the criteria in DoD Instruction
1100.22 (Reference (r)) to ensure
contractors do not perform inherently governmental functions or services
that are exempt from contract performance.
(14) A lease-purchase analysis if
required by OMB Circular A-94, Section 13 (Reference (bl)).
Solicitation and Contract Award:
(1) The type of business arrangements
anticipated (e.g., single contract, multiple award task order contract, task
order under existing multiple award contract, and interdepartmental
transfers, or interdepartmental purchase requests).
(2) The duration of each business
arrangement (base period and all option periods).
(3) Pricing arrangements (e.g., fixed
price, cost reimbursement, time and materials, labor hour, or variations,
based on guidance in FAR Part 16 (Reference
(bm)) and, for commercial services, in FAR Part 12 (Reference (bn))).
(4) Proposed evaluation criteria and
the employment of award and incentive fees to recognize and promote contract
Management: An assessment of current and potential technical, cost,
schedule, and performance risks and the plan for mitigating or retiring those
Tracking and Oversight: The existing or planned management approach
following contract award, quality assurance surveillance or written oversight
plans and responsibilities, and tracking procedures or processes used to
monitor contract performance.
Performance Evaluation: The plan for evaluating whether the metrics and
any other measures identified to guide the acquisition have been achieved.
These measures shall include the thresholds for cost, schedule, and
performance for the acquisition of a service.