E9. ENCLOSURE 9
E9.1. Assignment of Program Managers. A PM shall be
designated for each acquisition program. This designation shall be made no
later than program initiation. It is essential that the PM have an
understanding of user needs and constraints, familiarity with development
principles, and requisite management skills and experience. If the acquisition
is for services, the PM shall be familiar with DoD guidance on acquisition of
services. A PM and a deputy PM of an ACAT I, IA, or II program shall be
assigned to the position at least until completion of the major milestone that
occurs closest in time to the date on which the person has served in the
position for 4 years in accordance with the Defense Acquisition Workforce
Improvement Act (reference (bf)). Upon designation, the PM shall be given
budget guidance and a written charter of his or her authority, responsibility,
and accountability for accomplishing approved program objectives.
E9.2. Assignment of Program Executive Responsibility
E9.2.1. Unless a waiver is granted for a particular program by
the USD(AT&L) or the ASD(C3I)/DoD CIO, CAEs shall assign acquisition
program responsibilities to a PEO for all ACAT I, ACAT IA, and sensitive
classified programs, or for any other program determined by the CAE to
require dedicated executive management.
E9.2.2. The PEO shall be dedicated to executive management and
shall not have other command responsibilities.
E9.2.3. The CAE shall make this assignment no later than
program initiation; or within 3 months of estimated total program cost
reaching the appropriate dollar threshold for ACAT I and ACAT IA programs.
CAEs may determine that a specific PM shall report directly, without being
assigned to a PEO, whenever such direct reporting is appropriate. The CAE
shall notify the USD(AT&L) or the ASD(C3I)/DoD CIO of the decision to
have a PM report directly to the CAE.
E9.2.4. Acquisition program responsibilities for programs not
assigned to a PEO or a direct-reporting PM shall be assigned to a commander
of a systems, logistics, or materiel command. In order to transition from a
PEO to a commander of a systems, logistics, or materiel command, a program
or increment of capability shall, at a minimum, have passed Initial
Operating Capability (IOC), have achieved full-rate production, be certified
as interoperable within the intended operational environment, and be
supportable as planned.
E9.3. Life-Cycle Management of Information. PMs shall
comply with record keeping responsibilities under the Federal Records Act for
the information collected and retained in the form of electronic records. (See
DoD Directive 5015.2, reference (bg)).) Electronic record keeping systems
shall preserve the information submitted, as required by 44 U.S.C. 3101,
reference (bh)) and implementing regulations. Electronic record keeping
systems shall also provide, wherever appropriate, for the electronic
acknowledgment of electronic filings that are successfully submitted. PMs
shall consider the record keeping functionality of any systems that store
electronic documents and electronic signatures to ensure users have
appropriate access to the information and can meet the Agency.s record keeping
E9.4. International Cooperative Program Management
E9.4.1. An international cooperative program is any
acquisition system, subsystem, component, or technology program with an
acquisition strategy that includes participation by one or more foreign
nations, through an international agreement, during any phase of a system's
life cycle. All AT&L-related international agreements may use the
USD(AT&L)-issued streamlined procedures in the Defense Acquisition
Guidebook (reference (bi)) for review and approval rather than the
procedures in DoD Directive 5530.3, reference (bj). All international
cooperative programs shall fully comply with foreign disclosure and program
protection requirements. Programs containing classified information shall
have a Delegation of Disclosure Authority Letter or other written
authorization issued by the DoD Component.s cognizant foreign disclosure
office prior to entering discussions with potential foreign partners.
E9.4.2. Acquisition and Cross Servicing Agreement
(ACSA). PMs and others responsible for the acquisition and reciprocal
transfer of logistic support, supplies, and services shall be aware of and
understand the legal authority (10 U.S.C. 2341 and 2342, references (bk) and
(bl)) for the use of ACSAs and the potential impact that ACSA acquisition
and reciprocal transfers may have on their on support strategies.
E9.4.3. Additional Funding Considerations. The DoD
Components shall not terminate or substantially reduce participation in
international cooperative ACAT ID programs under signed international
agreements without USD(AT&L) approval; or in international cooperative
ACAT IAM programs without ASD(C3I) approval. A DoD Component may not
terminate or substantially reduce U.S. participation in an international
cooperative program until after providing notification to the USD(AT&L)
or the ASD(C3I). As a result of that notification, the USD(AT&L) or the
ASD(C3I) may require the DoD Component to continue to provide some or all of
the funding for that program in order to minimize the impact on the
international cooperative program. Substantial reduction is defined as a
funding or quantity decrease of 25 percent or more in the total funding or
quantities in the latest President's Budget for that portion of the
international cooperative program funded by the DoD Component seeking the
termination or reduced participation.
E9.5. Joint Program Management. The DoD Components shall
not terminate or substantially reduce participation in joint ACAT ID programs
without Requirements Authority review and USD(AT&L) approval; or in joint
ACAT IA programs without Requirements Authority review and ASD(C3I) approval.
The USD(AT&L) or the ASD(C3I) may require a DoD Component to continue some
or all funding, as necessary, to sustain the joint program in an efficient
manner, despite approving their request to terminate or reduce participation.
Substantial reduction is defined as a funding or quantity decrease of 50
percent or more in the total funding or quantities in the latest President's
Budget for that portion of the joint program funded by the DoD Component
seeking the termination or reduced participation.