A priority shall be
assigned to each Class I ECP based upon the following definitions. The
assigned priority will determine the time frame in which the ECP is to be
reviewed, evaluated, ordered, and implemented. The proposed priority is
assigned by the originator and will stand unless the Government has a valid
reason for changing the priority.
a. Emergency. An emergency priority shall be assigned to an engineering
change proposed for either of the following reasons:
(1) To effect a change in operational characteristics which, if not
accomplished without delay, may seriously compromise national
(2) To correct a hazardous condition which may result in fatal or serious
injury to personnel or in extensive damage or destruction of equipment. (A
hazardous condition usually will require withdrawing the item from service
temporarily, or suspension of the item operation, or discontinuance of further
testing or development pending resolution of the condition.); or
(3) To correct a system halt (abnormal term nation) in the production
environment such that CSCI miss on accomplishment is prohibited.
b. Urgent. An urgent priority shall be assigned to an engineering change
proposed for any of the following reasons:
(1) To effect a change which, if not accomplished expeditiously, may
seriously compromise the mission effectiveness of deployed equipment,
software, or forces; or
(2) To correct a potentially hazardous condition, the uncorrected existence
of which could result in injury to personnel or damage to equipment. (A
potentially hazardous condition compromises safety and embodies risk, but
within reasonable limits, permits continued use of the affected item provided
the operator has been informed of the hazard and appropriate precautions have
been defined and distributed to the user.); or
(3) To meet significant contractual requirements (e.g., when lead time will
necessitate slipping approved production or deployment schedules if the change
was not incorporated); or
(4) To effect an interface change which, if delayed, would cause a schedule
slippage or increase cost; or
(5) To effect a significant net life cycle cost savings to the Government,
as defined in the contract, through value engineering or through other cost
reduction efforts where expedited processing of the change will be a major
factor in realizing lower costs.
(6) To correct unusable output critical to mission accomplishment;
(7) To correct critical CI files that are being degraded; or
(8) To effect a change in operational characteristics to implement a new or
changed regulatory requirement with stringent completion date requirements
issued by an authority higher than that of the functional proponent.
c. Routine. A routine priority shall be assigned to a proposed engineering
change when emergency or urgent is not applicable.
18.104.22.168.4.1 Expediting Class I engineering changes with priority of
emergency or urgent. ECPs carrying a priority of emergency shall, and ECPs
carrying a priority of urgent may, be reported to the Government by telephone,
message, personal contact, electronic transmission or other expeditious means.
All communications shall be identified by the ECP number. If the initial
communication regarding a proposed change was by other than written message,
it shall be confirmed by written message in a format essentially similar to
Figure 2 within 24 hours, and followed by a formal ECP within 30 days after
the first communication unless otherwise specified by the Government. However,
if it is impractical to complete a formal ECP within 30 days due to the
necessity for extensive development, a preliminary ECP may be submitted within
a 30 day period followed by a formal ECP at a specified interval thereafter.
The preliminary or formal ECP shall carry the same ECP number as the written
message and shall include reference to:
a. Method and date of the original communication.
b. Individuals contacted.
c. Source of resultant contractual direction, if any.
22.214.171.124.6.1 Related engineering changes - single Prime. A desired
engineering change in one item (the basic engineering change) may require
related engineering changes in other items in order to retain (or attain)
either an interface match or compatibility and interoperability of associated
items. When such an engineering change is proposed and when the basic item and
other items affected by related engineering changes are the responsibility of
a single prime contractor, the ECP package shall include both the basic and
all such related engineering changes.
126.96.36.199.6.2 Related engineering changes - single prime - multiple procuring
activities. The basic ECP number shall be assigned to the ECP applicable to
the item which is the immediate objective of the desired ECP. Related ECPs
submitted to the Government shall be identified by the basic number plus a
separate dash number for each procurement activity.
188.8.131.52.6.3 Related engineering changes - separate primes. When a desired
engineering change in one item (the basic engineering change) requires related
engineering changes in other items which are the responsibility of other prime
contractors who are participating in a specific item development or production
program, the basic ECP and its impact on other items shall be coordinated by
the originating contractor as required prior to submission to the Government.
Coordinating contractors are not required to provide cost and pricing data to
other contractors. The technical basis for the change and technical effects of
the change shall be coordinated. The coordinated basic ECP shall include data
showing the extent of coordination and its results, when applicable and
available, to the related ECPs of the other prime contractors. Likewise, the
basic and each related ECP, when submitted by its separate prime, shall
cross-reference the basic and other related ECPs.
184.108.40.206.6.4 Same engineering change - prime/subcontractor coordination.
Same engineering change - prime/
subcontractor coordination. When the
contractor, as the prime contractor to the Government for an item, is also a
subcontractor to another prime contractor(s) for that same item, initiates an
ECP on that item, he shall coordinate the ECP with the other prime
contractor(s) prior to submission. The ECP shall include data on the extent
and results of such coordination.
220.127.116.11.6.5 Same engineering change - several contractors. Unless otherwise
specified, when the Government has contracts with two or more prime
contractors for the same item, the Government will conduct such coordination
of ECPs as it deems necessary.