In accordance with the requirements of the contract, the contractor
shall, concurrent with the preparation of an ECP, prepare a separate proposed
DD Form 1696, "Specification Change Notice", in accordance with Appendix F,
for each specification which would require revision if the ECP were approved.
The SCN(s) shall be submitted to the Government with the ECP for approval and
authorization, or disapproval. In the situation discussed in paragraph
18.104.22.168.6.3 (Related engineering changes separate primes), the originating
contractor shall prepare and coordinate the SCN(s) with other prime
contractors along with the ECP. Errors of a minor nature (such as
typographical errors, punctuation, etc.) shall not be corrected, except as an
incidental part of the next technically required ECP and accompanying proposed
SCN effecting that CI specification. (See 6.3
22.214.171.124 SCN Cover Page. The DD Form 1696 shall serve as a cover page. SCNs for a specification are sequentially numbered beginning with SCN l; SCNs for a newly revised specification are also sequentially;numbered starting again with SCN 1. The SCN number is entered in the appropriate block on the DD Form 1696. The proposed SCN, or any revisions thereto, and the approved SCN shall carry the same number. Once an SCN has been submitted to the Government along with an ECP, its SCN sequence number related to that revision of the specification shall not thereafter be changed or assigned to another ECP/SCN package. (SCN numbers associated with disapproved ECPs are not reused.) However, due to differing change processing/approval time periods, SCNs may be approved by the Government out of sequence. If this occurs, the DD Form 1696 shall be changed to reflect the other SCNs approved since it was proposed; likewise, some of the attached change pages might have to be revised to reflect the current wording as of the approval date.
126.96.36.199 Attachments to proposed SCN. The attachments to the proposed SCN shall be:
a. Pages containing detailed information about the exact proposed changes to the specification by reference to the paragraph, page, Figure, or Table and by citing the words/information to be changed in "From/To" format; or
b. Replacement new specification pages in format suitable to be substituted for existing pages, identified with the specification number and SCN approval date, numbered with the same numbers of the pages they replace plus a suffix letter where additional pages are needed to replace a page (e.g., new Pages 5 and Sa replace old Page 5), and all portions affected indicated by symbols (e.g., change bars, asterisks etc.) in the margin; or
c. A proposed specification revision, where more practical, identified with the same number as the specification to be superseded with a new revision letter, prepared to the same format, and all portions affected identified with symbols in the margin or containing a note explaining that the changes are too extensive to be identified.
188.8.131.52 Supersession. When a proposed SCN must be revised and resubmitted, the resubmitted SCN shall retain the same basic SCN number but must be reidentified as a superseding revision (starting with R1 for each SCN) to avoid confusion with any previous submittals of the SCN.
184.108.40.206 Approved SCN. The contractor will receive approved SCNs from the Government concurrent with contractual authorization, and shall use the approved SCNs as authorization to update the specifications in accordance with the approved SCNs. An approved SCN also provides a summary listing of pages affected by all previously approved changes to that particular revision of the specification. SCNs are not cumulative insofar as transmittal of change pages from previous change is concerned, and changes distributed with previous SCNs remain in effect unless changed or canceled by an SCN of later issue. However, the summary of current changes shall be a cumulative summary as of the date of approval of the latest SCN.
220.127.116.11 Changed pages. Updated and reissued pages shall be complete reprints of pages suitable for incorporation by removal of old pages and insertion of new pages. All portions affected by the change shall be indicated by a symbol in the margin adjacent to the change and encompassing all changed portions. When changed pages are issued for specifications with pages printed on both sides of a sheet, and only the page on one side of a sheet is affected by the change, both sides of the sheet shall be reissued. The unchanged side shall be reprinted without change and shall not carry the date of the change or be included in the change summary as being affected by the change.