5.5.1 Purpose of CSA. The purpose of CSA is to assure accurate identification of each CI and delivered unit so that the necessary logistics support elements can be correctly programmed and made available in time to support the CI. An adequate and accurate CSA will enhance program and functional manager's capabilities to identify, produce, inspect, deliver, operate, maintain, repair, refurbish, etc., CIs in a timely, efficient, and economical manner in satisfying their assigned responsibilities.
5.5.2 CSA requirements. The contractor's information
system shall be capable of meeting contractual requirements for CSA. Appendix
H, as tailored in the contract, establishes requirements for CSA of the
documentation and identification numbers which describe CIs, the processing
and implementation of changes to CIs and their associated documentation, and
the actual configuration of units of CIs. (See 6.3
5.5.3 Preferred information system. The contractor shall provide CSA information from the contractor's information system to the maximum extent possible. Where information beyond the existing contractor system is required by the Government to be included in the data base or in the formatted output, such additional information shall be provided as supplements to the existing system without disrupting the existing system or requiring the generation of a completely new system for the Government.
5.5.4 Retention of historical database. The contractor shall retain a complete historical record of all the information required by the Government to be stored in the system. Such historical information shall be formatted and maintained in such a manner that it can readily be copied, in total or by specific elements identified by the Government, for transfer in a format specified in the contract.
5.5.5 CSA data elements. The contractor shall utilize
the data elements identified and defined in Appendix I as a guide in the
preparation of all applicable CSA records and reports. (See 6.3
5.5.6 Contractor Focal Point. The contractor shall identify a focal point for the CSA system to interface with the data base users.
5.5.7 CSA analysis requirements. The contractor shall review and analyze CSA data. When potential or actual problems/delinquencies which impact the Government are detected, the contractor shall contact the Government within one business day to establish a course of action to rectify the situation. In addition:
a. Analysis shall be performed to detect trends in the problems reported.
b. Corrective actions shall be evaluated to: (1) verify that problems have been resolved, adverse trends have been reversed, and changes have been correctly implemented in the appropriate processes and products, and (2) to determine whether additional problems have been introduced.
5.5.8 Reporting accomplishment of retrofit changes.
When units already accepted by the Government are returned to the contractor,
either for prolonged use or for specific retrofit action, the contractor shall
document the incorporation of all retrofit changes to those units in his
custody and shall report the status of those units. Appendix J delineates the
detailed procedures for reporting accomplishment of retrofit changes by the
contractor. These procedures shall be used to report accomplishment, in
accordance with retrofit instructions, at the contractor's home plant, at
other contractor-operated activities, and at Government operated activities,
as directed by the Government. (See