FCA and PCAs will normally
be conducted by the Government prior to acceptance of a CI and prior to
establishing the PBL.
Contractor Participation and responsibilities. The contractor shall be responsible for supporting Government conducted configuration audits in accordance with the following requirements except as amended by the contract.
188.8.131.52 Subcontractors and suppliers. The contractor shall be responsible for insuring that subcontractors, vendors, and suppliers participate in Government configuration audits, as appropriate.
184.108.40.206 Location. Unless otherwise specified in the Statement of Work (SOW), the configuration audits shall be conducted at the contractor's facility or at a designated subcontractor facility, if approved by the Government. Accordingly, the contractor shall be required to provide the necessary resources and material to perform the audit effectively. This includes the following items to the extent appropriate for the type and scope of audit required by the contract:
a. Configuration audit plan. (See 6.3
b. Conference agenda. (See 6.3
c. Conference room(s).
d. Applicable specifications, drawings, manuals, schedules, and design and test data.
e. Test results.
f. Meeting minutes including resulting audit action
items. (See 6.3
g. Tools and inspection equipment (including coordinate measuring machines with operators) necessary for evaluation and verification.
h. Unencumbered access to the areas and facilities of incoming inspection, fabrication, production, and testing.
i. Personnel from each engineering, manufacturing and quality department to be available for discussion in their respective areas.
j. Copies of inspection reports, process sheets, data sheets, and other documentation as deemed necessary by Government FCA/PCA teams.
k. Isolation of the item(s) and detailed parts to be reviewed.
220.127.116.11 Contractor requirements. The contractor shall be responsible for establishing the time, place, and agenda for each configuration audit in consonance with the master milestone schedule, subject to coordination with the Government. This should be accomplished sufficiently in advance of each audit to allow adequate preparation for the meeting by both the contractor and the Government. In addition, the contractor shall:
a. Insure that each configuration audit schedule is compatible with the availability of the necessary information and contract articles, e.g., system engineering data, trade study results, producibility analysis results, risk analysis results, specifications, manuals, drawings, reports, hardware, software, or mockups.
b. Designate a co-chairperson for each configuration audit. Participating contractor and subcontractor personnel or those chosen to make presentations shall be prepared to discuss in technical detail any of the presented material within the scope of the audit.
c. Provide an acceptable method to record inputs to official meeting minutes. Minutes shall be recorded and shall consist of significant questions and answers, action items, deviations, conclusions, recommended courses of action resulting from presentations or discussions. Conclusions from discussions conducted during side meetings shall be summarized in the main meeting at an appointed time, and appropriate comments shall be read into the official minutes. Recommendations not accepted should also be recorded together with the reason for non-acceptance. The minutes of each daily session shall be available for review by both the contractor and Government personnel at the beginning of the next day's session. The minutes of the overall audit shall be available for review by the Government prior to the departure of the audit team from the audit location. Official acknowledgement by the Government of the accomplishment of the audit shall not be interpreted as approval of statements made in the minutes or of matters discussed at the audit and does not relieve the contractor from requirements which are part of the contract.
d. Record all discrepancies identified by the audit
team (See Figure 3a -
for a sample Audit Action Item List) and process each one, as a part of the audit activities, until it is closed out or suitable residual tasks, including identification of responsible activities and suspenses, have been established which will lead to the close out of the discrepancy/action item. Clearly record all action items in the minutes and identify both the Government and/or contractor action required for each action item's resolution.
e. Publish the official minutes.
18.104.22.168 Government participation. The Government will:
a. Provide a co-chairperson.
b. Provide to the contractor prior to the audit the name, organization, and security clearance of each participating individual.
c. Review the daily minutes and ensure that they reflect all significant Government inputs.
d. Provide formal acknowledgement -to the contractor of the accomplishment and results of each configuration audit after receipt of configuration audit minutes. The Government will evaluate the results of each configuration audit in accordance with the following identifiers:
(1) Approval -- to indicate that the audit was satisfactorily completed.
(2) Contingent approval -- to indicate that the audit is not considered accomplished until the satisfactory completion of resultant action items.
(3) Disapproval -- to indicate that the audit was seriously inadequate.