D.5.3.5 Block 40. Other considerations. The effects of the proposed
engineering change on the following shall be identified on an enclosure
indexed by appropriate identification adjacent to the factor affected:
a. Interfaces having an effect on adjacent or related items, (output,
input, size, mating connections, etc.).
b. GFE or Government Furnished Data (GFD) changed, modified or
c. Physical constraints. Removal or repositioning of items, structural
rework, increase or decrease in overall dimensions.
d. Software (other than operational, maintenance, and training software)
requiring a change to existing code and/or, resources or addition of new
e. Rework required on other equipment not included previously which will
effect the existing operational confiquration.
f. Additional or modified system test procedures required.
g. Any new or additional changes having an effec. on existing warranties or
h. Changes or updates to the parts control program.
i. Effects on life cycle cost projections for the configuration item or
program, including projections of operation and support costs/savings for the
item(s) affected over the contractually defined life and projections of the
costs/savings to be realized in planned future production and spares buys of
the item(s) affected.
D.5.3.6 Block 41. Alternate solutions. A summary of the various alternative
solutions considered, including the use of revised operation or maintenance
procedures, revised inspection or servicing requirements, revised part
replacement schedules, etc., shall be included. The contractor shall provide
an analysis of the alternatives, identify the advantages and disadvantages
inherent in each feasible alternative approach, and show the reasons for
adopting the alternative solution proposed by the ECP. When the contractor's
analysis addresses new concepts or new technology, supporting data (to include
LSA if contractually required) should be presented with the proposal to
authenticate the trade-off analysis.
D.5.3.7 Block 42. Developmental status. When applicable, the contractor
shall make recommendatlons as to tbe additional -ests, trials, installations,
prototypes, fit checks, etc., which will be required to substantiate the
proposed engineering change. These recommendations shall include the test
objective and test vehicle(s) to be used. The contractor shall indicate the
development status of the major items of GFE which will be used in conjunction
with the change and the availability of the equipment in terms of the
estimated production incorporation point.
D.5.3.8 Block 43. Recommendations for retrofit. When
applicable, the contractor shall make recommendations for retrofit of the
engineering change into accepted items with substantiating data, any
implications thereto, and a brief description of the action required. Where
retrofit is not recommended, an explanation of this determination shall be
provided. Reference shall be made to any enclosure required to state
recommended retrofit effectivity (See Block 23a
D.5.3.9 Block 44. Work-hours Per unit to install retrofit kits. Complete
Blocks 44a through 44d to show the amount of work which must be programmed for
various activities to install retrofit kits. Estimate work-hours to install
retrofit kits when weapon system is undergoing overhaul.
D.5.3.10 Block 45. Work-hours to conduct system tests after retrofit. Enter
the work-hours required to test the system or the item following installation
of the retrofit kit.
D.5.3.11 Block 46. This change must be accomplished. Where previously
approved engineering changes must be incorporated in a specific order in
relation to the proposed change, such order should be specified.
D.5.3.12 Block 47. Is contractor field service enqineerinq required? Check
applicable box. If "yes" attach proposed program for contractor
D.5.3.13 Block 48. Out of service time. Estimate the total time period from
removal of the equipment from operational service until equipment will be
returned to operational status after being retrofitted.
D.5.3.14 Block 49. Effect of this ECP and Previously approved ECPs on item.
The contractor shall summarize the cumulative effect upon performance, weight,
electrical load, etc., of this ECP and previously approved ECPs when design
limitations are being approached or exceeded. Consequences of ECP disapproval
may be stated in this block or in a referenced enclosure.
D.5.3.15 Block 50. Date contractual authority needed.
The contractor shall provide the date by which contractual authority to
proceed is needed to maintain the estimated effectiveness specified in the ECP
and to provide concurrent ILS and logistics support item deliveries. The
contractor should consider the targets for decision (see 126.96.36.199.1.1
) allowing additional time
for review, mailing, and other incidental handling and processing
D.5.4 DD Form 1692/3, "Engineering Change Proposal, Paqe 4", Estimated net
total cost impact. DD Form 1692/3 (See Figure 9d) is intended as the summary
of the estimated net total cost/savings impact of a single ECP. In Blocks 51a
through d, each cost factor associated with the ECP shall be considered as to
whether such cost or portion thereof under the subject contract is recurring
or nonrecurring. Enter cost savings in columns 1 and 4, as applicable, using
entries in the "unit" and "quantity" columns when appropriate. Savings shall
be enclosed with parentheses. Other costs/savings to the Government resulting
from approval of this ECP shall be entered in column 6 to the extent these
costs can be determined by the contractor. This estimate of cost impact will
be used for planning purposes and for a cost reduction or VE ECP analysis as
to the net saving that would result. Firm cost proposals shall be submitted on
standard form (SF) 1411, together with the appropriate cost brea~down. If an
ECP affects items being delivered to more than one service, a separate DD Form
1692/3 (Page 4) shall be filled out for the quantities to be delivered to each
service. Unless otherwise prescribed, costs of special tooling, scrap,
redesign, etc. shall be divided between the using services on the basis of the
percent of items furnished to each. The cost analysis applicable to each
service shall be appropriately labeled at the top of the form.
D.5.4.1 ECP number. Enter the same ECP number as in Block 8d of DD Form
1692 (Page 1). If the number is assigned by system, include system
D.5.4.2 Block 51. Estimated Costs/Savinqs Summary, Related ECPs.
D.188.8.131.52 Block 51a. Production costs/savings. Enter the estimate of
costs/savings applicable to production of the CI resulting from incorporation
of the change. Show redesign costs for the CI in the block titled
"engineering, engineering data revisions" when the item is in production.
Enter the projected life cycle costs/savings applicable to the planned
production and spares buys of the item that are not yet on contract on the
CONFIGURATION ITEM/CSCI line in column 6. Enter the subtotal of production
costs (both nonrecurring and recurring) in the fifth column.
D.184.108.40.206 Block 51b. Retrofit costs. Enter the estimate of costs applicable
to retrofit of the item, including installation and testing costs. When
Government personnel accomplish, or are involved in, the installation and/or
testing activities, the estimated costs shall be entered in column 6 on the
affected lines. Show design costs of the retrofit kit and data revision costs
strictly related to retrofit when the CI is in production; show all redesign
and data revision costs when the item is not in production. Costs of
modifications required to existing GFE and subsequent testing also shall be
shown. Enter the subtotal of retrofit costs in the fifth column. If some or
all of the retrofit activities and costs will have to be deferred and placed
on contract at a future date, show that deferred portion of the cost
applicable to each line of Block 51b in column 6.
D.220.127.116.11 Block 51c. Integrated logistic support costs/savings. Enter the
estimated cost of the various elements of ILS applicable to the item covered
by the ECP. On the line titled "interim support," estimated costs shall be
entered based upon the period of time between initial installationtoperation
of the item (aircraft, tank, etc.) as modified by the ECP and Government
attainment of support capability. Such "interim support" costs shall include
costs estimates of contractor recommended/provided spares and repair parts,
special support equipment, training equipment and personnel training program.
On the line titled "maintenance manpower" shall be entered the estimated
costs/ savings for the contracted maintenance support for the remainder of
existing maintenance contracts. Other ILS costs/savings associated with ILS
elements for which appropriate titles do not appear in Block 51c may be
entered in place of a factor not used unless such costs are covered on DD Form
1692/4 (Page 5) or in related ECPs. Enter the subtotal of ILS costs/savings in
column 5. Enter the operation and support portion of the life cycle
cost/savings on the subtotal line in column 6.
D.18.104.22.168 Block 51d. Other costs/savings. If there are other costs under
the contract which do not fall under the production, retrofit or ILS headings,
enter the total of such costs in Block 51d, column 5. If there are other costs
to the Government which do not fall under the production, retrofit or ILS
headings or under Block 51g, "coordination changes by Government, enter the
total of such costs in Block 51d, column 6. D.22.214.171.124 Block 51e. Subtotal
costs/savings. Enter the subtotals of columns 1, 4, 5, and 6 on this line. The
subtotal in column 5 shall be the sum of columns 1 and 4. This subtotal under
the contract then shall be entered on the line so titled in column 6 and on DD
Form 1692 (Page 1), Block 24.
D.126.96.36.199 Block 51f. Coordination of changes with other contractors. This
term applies to interface changes to items other than GFE, and changes to GFE
being covered under 51b. If such coordination changes are covered by related
ECPs and summarized on DD Form 1692/4 (Page 5), the estimated costs thereof
shall not be entered in Block 51f. However, if Page 5 is not required, or if
costs of certain coordination changes are not tabulated on Page 5, an estimate
of such costs shall be entered in Block 51f, when available.
D.188.8.131.52 Block 51g. Coordination changes by Government. Enter in this
block an estimate of the cost to the Government of interface changes which
must be accomplished in delivered items (aircraft, ships, facilities, etc.) to
the extent such costs are not covered in Block 51b or on DD Form 1692/4 (Paqe
D.184.108.40.206 Block 51h. Estimated net total costs/savings. Enter the sum of
all cost savings on column 6 and on DD Form 1692 (Page 1), Block 25.
D.5.5 DD Form 1692/4. "Engineerinq Change Proposal,
Paqe 5", Estimated costs/savinqs summary, related ECPs. DD Form 1692/4 (See Figure 9e
intended as the summary of the estimated net total cost impact of both the
package of related ECPs and other associated new requirements which are needed
to support the modified items. A few revised requirements for ILS, such as ILS
plans and maintenance concepts do not appear as headings on DD Form 1692/3
(Page 4). When only a single ECP is involved, these additional costs for
revision of ILS plans, etc. should be shown on Page 4 under the ILS heading,
and Page 5 may be omitted.
a. Responsibility for Preparation:
(1) Prime contractor. The prime contractor shall summarize the
costs/savings of all related ECPs for which the contractor is responsible, on
DD Form 1692/4 (Page 5). If there is no system integrating contractor, the
prime contractor submitting the basic ECP shall include the costs of related
ECPs being submitted by other affected contractors to the extent such
information is available.
(2) System integratinq contractor. When a system integrating contractor (or
coordinating contractor) has contractual responsibility for ECP coordination,
the contractor shall summarize the costs of related ECPs of the several primes
involved in an interface or interrelated ECP on DD Form 1692/4 (Page 5) and
shall attach this page to the ECP package.
b. Summarization techniques. The
costs of certain related ECPs are entirely ILS costs. Thus costs of ECPs for
trainers, other training equipment and SE shall be listed in total under the
"ILS costs" heading. Other ECPs (applicable to weapons, aircraft, tanks,
subsystems thereof, etc.) shall be split into the four subtotals of
"production," "retrofit," "ILS," and DD Form 1692/4 (Page 5). The sum of the
four subtotals attributed on Page 5, column (3), to an indivldual ECP should
agree with the subtotal of costs/savings under contract, line e, column (5) of
DD Form 1692/3
(Page 4)of that ECP. Cost breakdowns should be arranged in
such manner that costs/savings are neither included more than once on the
summary nor omitted. The purpose of the grouping on the cost summary is to
arrive at a total ILS cost, and a net total cost of all actions for the
complete group of related ECPs. If more related ECPs will have to be
summarized than there is room available in the blocks on the form, the
summarization of each cost area shall be accomplished on a separate enclosure
and the total for that cost area entered on the subtotal line for that area on
the DD Form 1692/4.
c. Software changes only. This form shall not apply in the case where all
related ECPs being summarized refer to software changes only. However, a
separate page(s) shall be provided with the ECP detailing the summary of the
individual CSCI costs/savings for each of the related ECPs, grouped by the
cost areas, and providing the total costs/savings for all of the related
D.5.5.1 ECP number. Enter the same ECP number as in Block 8d of DD Form
1692 (Page 1). If the number is assigned by system, include system
D.5.5.2 Block 52a. Production costs/savings. Enter the ECP number in
column(2). Enter the production subtotals from columns (5) and (6) of Block
51a of each ECP applicable to weapons, aircraft, tanks, subsystems thereof,
etc. in columns (3) and (4) respectively. (Note that total costs of ECPs on
trainers, training equipment, and SE are entered in Block 52c.)
D.5.5.3 Block 52b. Retrofit costs. Retrofit costs may be charged by the
Government to production funds or maintenance funds or may be split between
the two. The type of funds used depends upon the phase in the items life
cycle. If the Practice of the Government in this regard is known to the
oriqinator of Page 5, retrofit costs shall be entered in, or split between,
Blocks 52b and 52.c.1, as appropriate. If such practice is unknown, enter in
Block 52b the ECP number and the retrofit subtotals from the columns (5) and
(6) of Block 51b for each applicable ECP.