Item no. xxxx Deliver xx shipsets of Prime Mission Equipment (PME) for Reliability Development Test.
Management commitment and involvement is essential to TAAF. Establishing the TAAF hardware as a line Hem deliverable makes the investment visible to management. The government will accept the equipment on a form DD-250 and then bail it back to the contractor for test. If desired, Section B could also contain line items for partial shipsets where subsystem RDT is appropriate and refurbishment (correction of wear and tear, update to most recent configuration) of the equipment so that it can be placed in the inventory or used for other purposes.
SECTION C. DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
x.x.x.x The contractor shall implement a Test, Analyze, and Fix (TAAF) process to assure reliability of equipment designed under this contract. The TAAF process shall be fully integrated with the rest of the reliability program and the system engineering process.
Intentionally minimal implementing language for TAAF The instructions to offerors (Section L) encourages the offering contractors to recommend changes and/or additions to this statement of work paragraph.
A separate TAAF data Item (i.e., TAAF "plan") is not specified for the contract data requirements list (CDRL). This Hem would be in opposition to integrating TAAF into the overall reliability program. Some procuring activities will place the statement of work in an attachment to this section.
SECTION H. SPECIAL REQUIREMENTS
a. The following is a recapitulation of the Award Fee amounts for the xxxx contractor for each evaluation period during the basic contract. The award fee has a base value of 0% and a maximum fee of xx%.
Evaluation Period Maximum Available Fee
Through milestone X $ TBD
Through milestone XX $ TBD
The total maximum Award Fee allotted is $ TBD.
b. The maximum award fee available for any evaluation period shall be based on the percent of the total estimated cost of implementing the RDT that falls prior to each RDT milestone and that has elapsed, if applicable, since a prior RDT milestone.
c. The Award Fee Determination Plan is in accordance with attachment x.
Unlike traditional Reliability Demonstration Tests, the intent of TAAF is to find and remove reliability design defects rather than "prove" that the design meets a reliability threshold. It is important, therefore, to provide an incentive for finding and removing defects. Ideally, contractors would be reimbursed on confirmation that redesign has removed the defects identified through test. However, it is impractical to decide prospectively how many defects found (or the rate at which they are found) are evidence of proper attention; similarly, the rate of removal of defects is also impractical to decide in advance. Assessment of the contractor's progress is necessarily subjective rather than objective. For this reason, an award fee is suggested. It is, however suggested that, where a single contract exists for both development and production, final award fee determination and payment should occur after the item is fielded and reliability performance is measured. "The amount of the award fee to be paid is determined by the Government's judgmental evaluation of the contractor's Performance..." (FAR 16.404-2).
It should be noted that implementation of award fee provisions for TAAF will require substantial technical involvement on the part of the government to ensure fair evaluations. In particular, it will require the government to prepare an award fee determination plan to spell out the evaluation criteria. In this case, the criteria should principally focus on technical, schedule, and management performance on the RDT element of the TAAF process.
It is important to assure that RDT award fee provisions work in harmony (rather than at cross purposes) with other contract incentive clauses. For example, it is possible that the contract as a whole might include an award fee provision.
SECTION L. INSTRUCTIONS TO OFFERORS
Relevant Past Experience:
Offerors are advised that their performance of similar Test, Analyze, and Fix (TAAF) work will be an evaluation criterion in source selection. To this end, the offeror shall include in the proposal specific relevant past TAAF performance. Past performance means quality of work, essentially comparable to work contemplated by this RFP, completed under and in accordance with a contract. This information should also include the name and phone number of the cognizant contracting office technical representative, description of work, and discussion of the similarities between this previous experience and the TAAF requirements of the statement of work. Offerors having no specific relevant past performance will not be scored under that criterion but must state in their proposal that they have no relevant past performance.
Statement of Work:
If a government approach to the Test, Analyze, and Fix (TAAF) process is implied, suggested, or required, the prospective contractor is not limited to such an approach for equal or preferred consideration. In fact, streamlined and alternative, more efficient methods are encouraged. However, any variation from the approach suggested by the government must be justified in the proposal. Test, Analyze, and Fix Process:
This solicitation includes a requirement for a Test,
Analyze, and Fix (TAAF) process. The offeror shall include and identify the
milestones, events, and criteria In the proposed System Engineering Master
Schedule (or equivalent document) necessary for TAAF activities. The offeror
shall include in any revision he proposes to the SOW and identify in the
technical volume of the proposal, by paragraph number, all the proposed SOW
tasks necessary to accomplish the proposed TAAF process. He shall also detail
the specific equipments, quantities thereof, environments, test times,
starting points, growth rates, integration with the Failure Reporting,
Analysis and Corrective Action System (FRACAS), design analysis methods, and
statistical analysis methods (Duane, AMSAA, etc). The offeror's combined
approach to the specification, statement of work tasks, and system engineering
master schedule is expected to reflect both a clear understanding of the goals
of the TAAF process and an engineering and managerially sound approach to
fulfilling those goals.